Every meeting creates commitments. Now they all get fulfilled.
Structured minutes, a list of commitments with owner and due date, and automatic reminders. The knowledge behind your institutional decisions stays in the Cortex — not in anyone's memory.
Premium architecture for executive control
You left the meeting with everything clear. Three days later, nobody remembers anything.
Commitments live in heads, not in systems
Tuesday's meeting agreed that Martinez would handle it. When? By when? Does Martinez know? In most companies, the answer is I don't know.
Follow-up is another meeting
To review whether the commitments from the previous meeting were fulfilled, you need another meeting. And in that meeting new commitments are created that also are not documented. The cycle never stops.
Knowledge leaves with people
The executive who took part in the meeting where policy X was decided is no longer at the company. The reason for that decision left with them. Now nobody knows whether it can be changed or whether there was a specific reason to keep it.
According to McKinsey Global Institute, executives spend an average of 23 hours a week in meetings. 71% believe many of those meetings are ineffective. Manual follow-up on agreements consumes an additional 6-8 hours per executive each week (Harvard Business Review). Only 50% of actions committed in meetings are executed without a structured follow-up system.
How the Minutes Assistant turns meetings into decisions that get executed
The Minutes, Decisions, and Follow-up Assistant is an intelligence worker that processes every meeting to extract what matters: who committed to what and by when. Structured minutes are generated automatically. Commitments are assigned to owners with due dates. Reminders send themselves.
What sets this system apart: commitments and decisions are stored in your company's Knowledge Cortex. In 6 months, you have an institutional database of decisions: who decided what, when, and why. Knowledge does not leave when the executive who had it in their head leaves.
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Meeting processing from real-time transcription, audio, or structured notes
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Automatic extraction of commitments: what, who, and by when
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Generation of structured minutes ready for distribution with secretary approval
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Automatic reminders at D-7, D-3, and D-1 before each commitment deadline
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Dashboard panel with open, overdue, and completed commitments by person
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Stored in the Cortex: every decision is searchable by leadership
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Integration with Microsoft Teams, Google Meet, and Zoom (Architect plan)
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Minutes distribution respecting role permissions: each owner sees only their commitments
"How many times has a project failed in your company because someone forgot what was agreed in a meeting? How many times have you had to reconstruct the thread of a decision by asking three people who remember different versions? Every time that happens, you pay the cost of deciding again what you had already decided."
Operational from your first meeting, without changing how you work
You do not need to change the format of your meetings. The assistant learns how your company works and adapts to your working style.
Initial calibration
We configure the assistant for your language, meeting format, and organizational structure. We define who approves the minutes and who receives which part.
Supervised pilot
We process the first 10-20 meetings under active supervision. The secretary reviews and approves each set of minutes before distribution. We refine the format.
Autonomous operation
The system processes meetings and distributes minutes autonomously. Secretary review remains the approval step, but in 5 minutes instead of 45.
Continuous improvement
The Cortex grows with every meeting. Each month, the system has more context about the company and extracts commitments with greater precision.
Real results in companies like yours
From large-company executive boards to small teams with daily standups.
12 executives, 15-20 commitments per session
The executive board of a 150-employee construction company met every Tuesday. 12 executives, 90 minutes, and by the end of the meeting everyone had different commitments stored in different heads. The system captures the 15-20 commitments from each session, assigns them automatically to the owner, and sends reminders three days before deadline. The CEO no longer chases the team manually.
Result: commitment completion rate from 40% to 87% in 3 months.
Case assignment without I didn't know it was mine
5 teams of 3-5 lawyers. Daily 30-minute meetings to assign cases and deadlines. Assignment agreements were captured on sticky notes or informal emails. The result: deadlines missed due to confusion and cases without a clear owner. With the assistant, every meeting generates a documented and confirmed assignment.
Result: zero incidents caused by undocumented assignment in the 4 months after rollout.
What changes when commitments are no longer forgotten
| Aspect | Generic solutions | AuroraCortex |
|---|---|---|
Minutes documentation |
Manual (30-60 min after the meeting) or it simply does not exist |
Automatic, ready for approval in 5 minutes |
Commitment follow-up |
Follow-up meeting or direct call to the owner |
Automatic reminders with full history |
Recovering a past decision |
Ask whoever was in the meeting (if they are still here) |
Query the Cortex in seconds |
Executive visibility |
Knows only what they remember, nothing more |
Dashboard with all open commitments in the team |
Minutes confidentiality |
Uncontrolled email — sometimes reaches people who should not get it |
Role-based distribution with Cortex permissions |
Real institutional memory
Your company's decisions stop living in people's memories. They remain in the Cortex, searchable by any authorized executive at any time.
Human approval of the minutes
No minutes are distributed without review and approval by the secretary. The system proposes; the human confirms. Editorial responsibility always remains human.
Privacy by design
Recordings and transcripts are processed in your private infrastructure. Nothing said in your executive meetings leaves to third-party servers.
Knowledge Cortex integration
Decisions are stored and searchable alongside the rest of your institutional knowledge. An AI system that grows with every meeting.
Investment and service structure
Indicative pricing. The formal proposal is issued after the architecture consultation.
Starter
€600
€500/month
Up to 20 meetings/month
Commitment extraction + automatic reminders
Minute generation for approval
Commitments panel by owner
Email support
Architect
€1,000
€800/month
Unlimited meetings
Corporate calendar integration
Institutional decisions Cortex included
Teams / Google Meet / Zoom integration
Commitment KPI dashboard
Priority support
Enterprise
Custom
Contact us
Multilingual (ES + EN + CA)
Board dashboard
Export to legal minutes formats
Integration with GRC systems
Guaranteed SLA
Team training included
Frequently asked questions
Your company makes decisions every day. Now they stay recorded.
A director who cannot recover why a decision was made six months ago is flying blind. The Minutes Assistant turns every meeting into an institutional asset: traceable decisions, commitments that get fulfilled, and a history any team member can consult when needed.