No Overdue Invoice Goes Without Follow-Up. Ever.
The Assistant monitors all due dates, drafts personalized collection emails for your approval, and records every action. Your DSO can be cut in half.
Premium architecture for executive control
The Money You Have Already Earned, But Still Do Not Have
The Follow-Up Nobody Makes — You Are Financing Your Clients
The team has 200 overdue invoices. Every day that passes without systematic follow-up, you are financing your clients with money that is yours. In a high-interest-rate environment, that has a real financial cost. You are also burning out your admin team with repetitive low-value tasks nobody should be doing.
The Inconsistency That Hands Money to the Debtor
Sometimes too aggressive (you lose the client). Sometimes too soft (the debtor does not take it seriously). Sometimes late. Inconsistency in the collection process is the biggest gift you can give a habitual debtor. And you are doing it every month without realizing it.
The DSO That Destroys Your Cash Flow
In Spain, the average DSO for SMEs exceeds 75 days. Every extra day of DSO above the optimum is tied-up capital you cannot reinvest in the business. With €2M in revenue and a 90-day DSO, you have €500,000 immobilized. That has a real financial cost measured in euros, not inconveniences.
A Collections Assistant That Works 24/7 Without Losing Composure
The Accounts Receivable Assistant monitors your ERP in real time, segments by client and overdue bracket, drafts the right email with the right tone, and presents it for your approval. You only send what you approve. The history is complete and auditable.
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Monitors your ERP or billing system in real time: detects upcoming and overdue invoices
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Segments by client: payment history, amount, commercial relationship, prior incidents
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Drafts the collection email with the right tone for each overdue bracket
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HITL: presents the email for review and approval in < 2 minutes
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You only send what you approve. Never an email without your authorization
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Records every action: date, email sent, response, collection status. Auditable history.
A company with €2,000,000 in annual revenue and a 90-day DSO has an average of €500,000 tied up in outstanding debt. If it reduced DSO to 45 days, it would free up €250,000 in cash. At a 6% annual financing cost, that equals €15,000/year in saved interest. The Assistant costs €400/month. If DSO improves by only 10 days, ROI is positive from the first month.
Source: Ministerio de Economía / CEPYMEFrictionless Integration. In Weeks, Not Months.
Connection to the billing system
We connect to your ERP (Sage, Holded, Odoo, SAP, Navision...) or use CSV import if there is no API. We identify due date, client, amount, and status.
Segment and template setup
We define overdue brackets, segmentation criteria, and communication tone. We load your existing templates or create new ones.
Calibration with historical claims
We review the last 50 successful claims and the 10 that created friction. We adjust tone and triggers to replicate what works.
Go-live + monthly review
The system goes live. In the first weeks you review every proposal to calibrate confidence. The cycle accelerates.
Real Scenarios
95-day DSO. 350 invoices per month. The admin could not keep up.
Collection reminders were inconsistent. Too aggressive some months, non-existent in others. Debtors knew there was no systematic process.
Implementation: Assistant connected to the ERP via API. Segmentation by client and overdue bracket.
DSO: from 95 to 52 days in 3 months. €200,000 less outstanding debt on the balance sheet.
Medical insurers with 120-day DSO. Inconsistent claims.
Friction with insurers due to poorly managed claims caused further delays and damaged the commercial relationship.
Implementation: Assistant with insurer-specific corporate tone and structured case-by-case follow-up.
DSO with insurers: from 120 to 68 days. No additional friction.
Why AuroraCortex
| Aspect | Manual Process / Generic Reminders | Collections Assistant |
|---|---|---|
Coverage of overdue invoices |
The ones the team remembers to chase |
100% of invoices, without exception |
Time to first follow-up |
Days or weeks after due date |
< 1h from due date |
Client personalization |
None or very limited |
Tone adapted by profile and history |
Human approval |
No process exists |
Mandatory in every email |
Action history |
At best, an Excel sheet |
Auditable by invoice and client |
Availability |
Only during business hours |
24/7 monitoring, actions in configured schedule |
The Assistant never sends a collection email without human approval. Collections management is a commercial relationship, not just a financial transaction. An email with the wrong tone can damage a relationship with a client worth €200,000 per year. The agent generates the optimal proposal based on data. The manager who knows the client decides whether it is the right proposal. There is context the system cannot have. You do.
Investment and Return
Price by monthly invoice volume. ROI is typically positive in the first month.
Starter
€800
€400/month
Up to 500 invoices/month
Standard overdue brackets
Email templates by bracket
Basic cash dashboard
Integration with 1 ERP
Business
€800
€750/month
Up to 2,000 invoices/month
Advanced client segmentation
Unlimited custom templates
Full dashboard with forecasting
Integration with 2 ERPs
Multilingual module included
Enterprise
Contact us
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>2,000 invoices/month
Bank integration for automatic allocation
Multi-company / multi-currency support
API for integration with any system
Contract-defined SLA