Supplier invoices processed automatically. Payment always stays under your approval.
Receipt, validation, and approval workflow for electronic invoices without manual intervention. Your administration team only acts when there are exceptions.
Premium architecture for executive control
Your administration team cannot keep processing invoices by hand
Invoices arriving through three different channels
Email, supplier portal, and physical mail. Each one in a different format. Your team copies them manually into the ERP, introducing errors in every cycle.
15% of invoices contain errors
Amount differs from the order, VAT is wrong, or the reference does not match. Detecting those issues manually takes time and attention your team does not have when 200 invoices are waiting.
Approvals that take days
The invoice arrives. It waits for the responsible person to review it. That person is in meetings. The supplier calls asking when they will get paid. The cycle repeats every month.
Spain's Crea y Crece Law and European Directive 2014/55/EU make electronic invoicing mandatory for companies from 2025-2026 onward. Receiving and processing paper invoices or invoices without digital traceability is no longer an option. Companies that do not adapt their processes will face sanctions and invoice rejections from their clients.
How the Invoice Processor removes manual work
AuroraCortex's Incoming Invoice Processor is an intelligence orchestration engine specialized in the full supplier-invoice lifecycle: from automatic receipt to payment preparation, including purchase-line validation, duplicate detection, and smart routing for approval.
Your administration team only intervenes in exceptions: invoices with discrepancies, new suppliers, or amounts above configured thresholds. Everything else flows automatically. Under the HITL methodology: the system prepares, the human decides.
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Automatic intake from email, portal, or EDI integration with the invoice inbox
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Intelligent data extraction (supplier, amount, line items, taxes, due date)
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Cross-validation against ERP purchase orders — automatically detects discrepancies
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Duplicate-invoice detection before they enter the approval flow
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Smart routing: correct invoices go to the approval flow; exceptions go to the responsible person
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Integration with main ERPs: SAP, Sage, Holded, Odoo, Navision, and others with API
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Compliance with FacturaE, Peppol, and Crea y Crece Law requirements
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Full traceability for every invoice: who approved it, when, and why
According to Billentis, the cost of processing an invoice manually is €12-15 per invoice. With automation, that cost drops to €1.50-3. For a company receiving 200 invoices per month, annual savings exceed €25,000 — without counting the team time released for higher-value work.
Operational in 2-4 weeks, without touching your production systems
Integration with your ERP and invoice inboxes is part of the initial calibration process. Your existing systems do not change: the Processor adapts to them.
Initial calibration
We connect the system to your invoice inboxes and your ERP. We configure approval workflows according to your thresholds and authorization structures.
Supervised pilot
We process the first 200-500 invoices under active supervision. We refine exception detection and validation parameters for your specific case mix.
Autonomous operation
The system operates in production. Your team intervenes only in exceptions: on average, 10-15% of total volume. 85% flows without intervention.
Continuous improvement
Monthly calibration based on exception patterns. The system learns your company's suppliers, formats, and specific scenarios.
Real results in companies like yours
Every company has its own volume and complexity. The system is calibrated to fit both.
120 weekly subcontractor invoices
Around 120 subcontractor invoices arrived every week, each with its own delivery note and reference order. The administration team took 3 days to validate them all. With the system, the 108 correct invoices are validated automatically. The 12 with discrepancies are presented to the finance director with the exact detail of the difference.
Result: from 3 days to 15 minutes of weekly review for the finance director.
Centralized invoice management for 25 companies
The firm handled accounting for 25 companies, including receipt and validation of all supplier invoices. Each company had its own suppliers and approval rules. The system manages all flows from a single panel, with workflows separated by client.
Result: 2 working days per week saved. Capacity to take on 10 more clients without expanding the team.
The difference between processing and controlling
| Aspect | Generic solutions | AuroraCortex |
|---|---|---|
Processing time per invoice |
25-40 minutes (capture + validation + approval) |
3-5 minutes (exceptions only) |
Cost per invoice |
€12-15 in staff time |
€1.50-3 with automation |
Duplicate detection |
Manual — depends on team memory |
Automatic before entering the flow |
Traceability |
Email or manual note in the ERP |
Complete log with who approved what and when |
Crea y Crece Law compliance |
Manual process with no format guarantees |
Native FacturaE + Peppol |
Scalability |
Hire more staff as volume grows |
The same cost supports 5× the volume |
Payment never leaves on its own
The HITL methodology guarantees that no payment is executed without explicit human approval. The system prepares; the human authorizes.
Sovereign infrastructure
Processing happens in your environment, without your suppliers' invoices leaving to third-party servers. GDPR compliance by design.
Adapts to your ERP, not the other way around
Connectors for SAP, Sage, Holded, Odoo, Navision, and API-enabled ERPs. Your accounting system does not change: the processor integrates with it.
ROI measurable from the first month
Staff time savings are measurable from the first invoice cycle. The proposal includes ROI calculation for your specific volume.
Investment and service structure
Indicative pricing. The formal proposal is issued after the architecture consultation, where we calibrate volumes, integrations, and workflows specific to your company.
Starter
€500
€600/month
Up to 200 invoices/month
2 approval workflows configured
Basic validation against ERP
Exceptions and approvals panel
Email support
Architect
€1,200
€1,000/month
Up to 1,000 invoices/month
Unlimited approval workflows
Advanced ERP integration (SAP, Sage, Holded...)
Advanced duplicate and fraud detection
Invoice-cycle KPI dashboard
Priority support
Enterprise
Custom
Contact us
Unlimited volume
Advanced ERP/SAP integration with SLA
Automatic reconciliation module
Full audit trail for AEAT/IGAE
Team training included
Guaranteed 99.9% SLA
Frequently asked questions
Your administration team deserves to work on things that matter
Manual invoice processing does not create value. Every hour your team spends validating invoices by hand is an hour not spent on supplier negotiation, cost analysis, or process improvement. The Incoming Invoice Processor frees that time permanently.